Transfers

Applications for transferring to ITMO University will be accepted on January 20-24, 2025 at the Student Services Office on Lomonosova St. 9.

The list of documents to be included in your application to transfer to ITMO from another educational organization:

• request;
• the application form;
• consent for personal data processing;
• certificate of study (with grades);
• student status certificate confirming your form of study;
• 2 photos (3*4);
• copy of passport (pages with photo and registration);
• copy of individual insurance account number (for Russian citizens);
• copy of the diploma of previous education with supplement.

Follow these steps to apply for a transfer to ITMO University from another educational organization:

1. At your university, acquire::
   • a certificate of study (has to contain information about your courses and grades);
   • student status certificate confirming your form of study.
2. On January 20-24, register at itmo.id with your phone number and email. You will receive your login details to the email address indicated during registration. If you experience any problems during registration, reach out to our support team. Once you’ve completed your registration, log into my.itmo. You will see the tab “Applications and queues.”
3. Fill in the Application form. Once it’s approved, you will get access to the “Request for transfer to ITMO University from another educational organization” on my.itmo.ru.
4. Fill in the Request. To your application, attach scanned copies of all the necessary documents as .pdf files.
5. Submit your application.
6. Once your Request is considered, you will have to bring the original copies of your documents to the Student Services Office by January 24, 2024. Your request, application form, and consent to the processing of your personal data can be downloaded from your application by employees of the Student Services Office. What you do have to bring are your passport, 2 photos (3*4), the original copy of your student status certificate, and a certificate of study (with grades).

   If you aren’t in St. Petersburg when you receive a notification that your request has been reviewed, you will need to print out your request, application form, and consent to personal data processing and sign them. Then, you will have to send all the necessary documents for your application to transfer to ITMO via mail to Kronverksky Pr. 49, bldg. A, St. Petersburg, 197101, Russia (with the mark “For Student Services Office”).
7. To register your application and sign up for an assessment interview, you must provide a full set of original copies of the required documents to the Student Services Office between January 20 to 24, 2025. Documents submitted after January 24, 2025 will not be reviewed.
8. Assessment interviews will be conducted in January-February. You will receive a notification on your application on ISU with a link to registration for the assessment interview. You will have to sign up for the interview yourself.

   NB: you might receive the notification about the assessment interview the day before the interview will be conducted.

   To take part in the assessment interview, you will need: a PC/laptop, stable internet access, and a web camera. Assessment interviews are conducted by staff members of the respective faculty (department).

Transferring to fee-based positions

• An assessment interview is conducted. Afterwards, a summary is drawn up stating the differences in academic transcripts, the number of credits transferred, and the deadline for the elimination of differences in academic transcripts. The interview must be attended in person. 
• The faculty’s committee assesses the applications received. 

Transferring to tuition-free positions

• An assessment interview is conducted. Afterwards, a summary is drawn up stating the differences in academic transcripts, the number of credits transferred, and the deadline for the elimination of differences in academic transcripts. The interview must be attended in person. 
• The faculty’s committee assesses the applications received. 
• After that, the candidates approved by faculty committees are assessed by the university committee which reaches the final decision. 
   

• If your request is declined, your application on my.itmo will be declined. You can apply for the next session of the committee. The number of times you can apply is not limited.
• If your request is granted, you will receive a notification on your application detailing your further steps. You will also receive a certificate of transfer to start the expulsion process at your previous university. There, you will need to get an excerpt from the order of expulsion and your high school or degree certificate that you will need to provide to ITMO University. After the Student Services Office receives these documents, an order of your admission to ITMO will be issued. If you are transferring to a tuition-based position, the order of admission will be issued after your payment is confirmed.
• The committee’s decision will be sent after around February 6, 2025 depending on the time when information is provided by educational departments.

1. As soon as you can, bring the documents received at your prior university to the Student Services Office:
   • an excerpt from the order of expulsion from your prior university;
   • a confirmation of your studies at the prior university (issued after your expulsion);
   • the original copy of your previous certificate of education (diploma).
2. In the event that you are transferring to a fee-based position, you will need to sign an educational contract, receive a payment bill, pay the fees, and provide a confirmation of your payment to the Student Services Office.

You have to submit your signed application on January 20-24, 2025.

1. Fill in the application form on my.itmo.ru – “Transfer to another educational program”;
2. Attach scanned copies of documents proving your outstanding achievements in academic, research, social, creative, and sports activities at ITMO University (if applicable);
3. Submit your application.
4. After your request is approved, you will receive a notification inviting you to sign the application at the Student Services Office.

   NB: you have to bring the original copy of your application to the Student Services Office between January 20 and 24, 2025. If you aren’t in St. Petersburg when you receive a notification that your request has been reviewed, you will need to print out your request from the application and sign it. Then, you will have to send it via mail to Kronverksky Pr. 49, bldg. A, St. Petersburg, 197101, Russia (with the mark “For Student Services Office”).

To register your application and sign up for an assessment interview, you must provide a full set of original copies of the required documents to the Student Services Office between January 20 to 24, 2025. Documents submitted after January 24, 2025 will not be reviewed.

Assessment interviews will be conducted in January-February. You will receive a notification on your application on ISU with a link to registration for the assessment interview. You will have to sign up for the interview yourself.

NB: you might receive the notification about the assessment interview the day before the interview will be conducted. To take part in the assessment interview, you will need: a PC/laptop, stable internet access, and a web camera. Assessment interviews are conducted by staff members of the respective faculty (department).

NB! Deleting your application on ISU will not cancel it. If you decide not to apply for a transfer after all, please contact us at transfer@itmo.ru.

Transfer to fee-based positions 

• An assessment interview is conducted. Afterwards, a summary is drawn up stating the differences in academic transcripts, the number of credits transferred, and the deadline for the elimination of differences in academic transcripts.
• The faculty’s committee assesses the applications received. 

Transfer to tuition-free positions

Transferring within a subject area:

• An assessment interview is conducted. Afterwards, a summary is drawn up stating the differences in academic transcripts, the number of credits transferred, and the deadline for the elimination of differences in academic transcripts.
• The faculty’s committee assesses the applications received. 

Transferring to another subject area: 

• An assessment interview is conducted. Afterwards, a summary is drawn up stating the differences in academic transcripts, the number of credits transferred, and the deadline for the elimination of differences in academic transcripts.
• The faculty’s committee assesses the applications received;
• After that, the candidates approved by faculty committees are assessed by the university committee in order to reach a final decision. 

• If the request is declined, you can apply for the next session of the committee. The number of times you can apply is not limited;
• If the request is granted, the order for your transfer to another program will be issued within three office days. It will state your year of study, form of study and the number of your study group [1]. Your student ID stay the same. 
• The committee’s decision will be sent in a notification to your application after around September 2, 2024 depending on the time when information is provided by educational departments.

[1] Students who have transferred to fee-based positions (from tuition-free positions of fee-based) will sign contracts for the reception of paid educational services.