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Education

Transferring to another educational program

The committees on student transfer operate twice a year – in August and January.

The transfer to another educational program without changing your subject area is possible:

  1. For students who have passed the assessment interview.
  2. For students with no outstanding payments for educational services (if you are a tuition-paying student).
  3. For students who have passed the attestation test (if applicable).

The transfer to another educational program in a different subject area is possible:

  1. For students who have passed the assessment interview.
  2. If the program of planned transfer has open positions. Information about tuition-free and fee-based positions will be published later.
  3. For students with no outstanding payments for educational services (if you are a tuition-paying student).
  4. For students who have passed the attestation test (if applicable).

The application process

You have to submit your signed application on January 20-31, 2025.

  1. From January 20 to 24, 2025, fill in the application form on my.itmo.ru – “Transfer to another educational program”.
  2. Attach scanned copies of documents proving your outstanding achievements in academic, research, social, creative, and sports activities at ITMO University (if applicable).
  3. Submit your application.
  4. After your request is approved, you will receive a notification inviting you to sign the application at the Student Services Office.

    NB: you have to bring the original copy of your application to the Student Services Office between January 20 and 24, 2025. If you aren’t in St. Petersburg when you receive a notification that your request has been reviewed, you will need to print out your request from the application and sign it. Then, you will have to send it via mail to Kronverksky Pr. 49, bldg. A, St. Petersburg, 197101, Russia (with the mark “For Student Services Office”).

To register your application and sign up for an assessment interview, you must provide a full set of original copies of the required documents to the Student Services Office between January 20 to 31, 2025. Documents submitted after January 31, 2025 will not be reviewed.

Assessment interviews will be conducted in January-February. You will receive a notification on your application on my.itmo.ru with a link to registration for the assessment interview. You will have to sign up for the interview yourself.

NB: you might receive the notification about the assessment interview the day before the interview will be conducted. To take part in the assessment interview, you will need: a PC/laptop, stable internet access, and a web camera. Assessment interviews are conducted by staff members of the respective faculty (department).

NB! Deleting your application on ISU will not cancel it. If you decide not to apply for a transfer after all, please contact us at transfer@itmo.ru.

The competition

Transfer to fee-based positions 

  • An assessment interview is conducted. Afterwards, a summary is drawn up stating the differences in academic transcripts, the number of credits transferred, and the deadline for the elimination of differences in academic transcripts.
  • The faculty’s committee assesses the applications received. 

Transfer to tuition-free positions

Transferring within a subject area:

  • An assessment interview is conducted. Afterwards, a summary is drawn up stating the differences in academic transcripts, the number of credits transferred, and the deadline for the elimination of differences in academic transcripts.
  • The faculty’s committee assesses the applications received. 

Transferring to another subject area: 

  • An assessment interview is conducted. Afterwards, a summary is drawn up stating the differences in academic transcripts, the number of credits transferred, and the deadline for the elimination of differences in academic transcripts.
  • The faculty’s committee assesses the applications received;
  • After that, the candidates approved by faculty committees are assessed by the university committee in order to reach a final decision. 

The decision

  • If the request is declined, you can apply for the next session of the committee. The number of times you can apply is not limited;
  • If the request is granted, the order for your transfer to another program will be issued within three office days. It will state your year of study, form of study and the number of your study group [1]. Your student ID stay the same. 
  • The committee’s decision will be sent in a notification to your application after around September 2, 2024 depending on the time when information is provided by educational departments.

[1] Students who have transferred to fee-based positions (from tuition-free positions of fee-based) will sign contracts for the reception of paid educational services. 

FAQ: transfers

What’s the difference between an assessment interview and an assessment test?

An assessment interview is a meeting with representatives of your desired faculty to discuss potential differences between your academic transcript and the program curriculum.

An assessment test evaluates your knowledge and training level.

What’s the difference between a certificate of ongoing education and certificate of education?

A certificate of ongoing education confirms your student status and form of studies.

A certificate of education contains information on the courses you’ve taken; it is needed to document any academic backlog resulting from assessment of your transcript.

Can ITMO students transfer to tuition-free positions once they complete their first semester?

Yes, you can now apply for transfer after completing only one semester.

Can I transfer if I have academic backlog?

Academic backlog doesn’t hinder you from applying for transfer (within ITMO or from another educational organization).

How can I find out what my academic backlog will be after a transfer?

It will be calculated by your desired faculty. You will be provided this information at the assessment interview.

When will the results of transfers and readmissions be announced?

The results will be announced after February 6.

How and when do I need to eliminate my academic backlog?

You will have to discuss the date with the appointed lecturer. The deadlines for eliminating academic backlog are determined by your faculty.

When will the number of places for transfer be announced?

It will be announced after all ongoing transfers and readmissions are complete.

In your experience, what are my chances of getting transferred?

Every semester the situation is different, so we cannot really predict your chances. Moreover, as each case is decided upon separately by each faculty and the university-wide committee, it’s hard to foresee their decisions.

I am a student of another university and I want to transfer to ITMO. The exam period at my university ends after January 28. How can I provide a certificate of education without completing my last exam?

You can provide the certificate of education with all the exams you’ll have taken by the application date. If your transfer is approved by the committee, you will have to provide another certificate of education once you are expelled from your university. Based on this certificate, you’ll be able to count credits towards eliminating the academic backlog that will be registered by the committee.